Texas Wine Country Wedding Show Vendors

All booth prices include 1/2 page ad in the bridal show program, 4 exhibitor badges, listing on bridal show website and social media pages. Please submit any door prizes no later than January 4th.

LOCATION
Hangar Hotel Conference Center
155 Airport Road
Fredericksburg, TX 78624

SHOW DATE
01/30/2021

DEADLINE TO RESERVE BOOTH
12/01/2020

MOVE-IN HOURS
Friday 1/29/2021 12:00 pm – 5:00 pm
Saturday 1/30/2021 8:00 am – 10:00 am

PUBLIC SHOW HOURS
Saturday 1/30/2021
10:00 am – 11:00 am - VIP Brides Early Access
11:00 am - 5:00 pm - General Admission Hours

SHOW SCHEDULE

1/30/2021
8:00 am - 10:00 am   Finishing Touches for Vendors 
All booths must be finalized and ready to recieve visitors at 10:00 am

10:00 am Show Doors Open
11:30 am Men's Formal Wear Show - stage
Door Prize Drawing
1:30 pm Bridal Party Fashion Show - stage
Door Prize Drawing
3:30 Bridal Gown Show - stage
Door Prize Drawing
6:00 pm Doors Close - vendor pack out to be completed by 10:00 pm

SHOW COLORS
Back Drapes Black
Side Drapes Black

TICKET INFORMATION
VIP Bride Tribe - $60 (includes VIP bridal lounge access for bride and 3 guests, swag bag and more)
Bride's ticket is FREE with completed registration
General Admission tickets $10 online by Midnight Friday 1/29/20
$15 at the door
Youth under 12 Free

Additional Exhibitor Badges $5.00

Show Rules and Regulations:

1. No refunds will be made for any amount that is paid to Flour & Bloom Events and/or Rust & Relics for space reservation. Payments will be applied to rescheduled event date in the case of show cancellation. BALANCES NOT PAID IN FULL ON DECEMBER 1, 2020 MAY RESULT IN SPACE CANCELLATION OR REASSIGNMENT. 

2. WE UNDERSTAND THAT THE SHOW AGREEMENT SHALL BE LEGALLY BINDING BETWEEN MANAGEMENT AND THE EXHIBITOR ONLY UPON ACCEPTANCE BY MANAGEMENT. WE ALSO UNDERSTAND THAT ANY CHANGES IN THE INFORMATION IN THIS AGREEMENT MUST BE MADE IN WRITING. EXHIBITORS SHALL BE BOUND-BY AND AGREE-TO THE RULES AND REGULATIONS SET FORTH BY THE SHOW MANAGEMENT AND THAT IF NECESSARY ADDITIONAL RULES AND REGULATIONS MAY BE ESTABLISHED BY SHOW MANAGEMENT.

3. You cannot sublease your booth. Only vendors that are on the exhibit agreement can occupy the space, unless approval has been obtained by Flour & Bloom Events and/or Rust & Relics. Vendors must show only goods dealt by them in regular course of business. 

4. You must stay within the booth boundaries and not stand or hand out material in the aisle. 

5. THE SHOWS BRIDAL LIST IS FOR THE SOLE USE OF WEDDING FAIR EXHIBITORS. THE BRIDAL LIST IS NOT TO BE SHARED, SOLD, COPIED, GIVEN OR USED TO 1) PROMOTE NON-WEDDING FAIR BUSINESS, 2) ADVERTISE OTHER BRIDAL SHOWS OR 3) INVITE THE BRIDES TO VISIT YOU AT ANOTHER BRIDAL SHOW. FAILURE TO COMPLY WILL RESULT IN THE LOSS OF PARTICIPATION IN FUTURE WEDDING FAIR SHOWS. 

6. You cannot attend the show and hand out cards to attendees without contracting and paying for space in the show. If you see anyone doing this, please report it to the information booth ASAP. 

7. No signage can extend above the back-drape height unless approved in writing by the show management. Any vendor that has a sign extending above the back-drape will be asked once to lower it and then asked to take it down. No helium balloons allowed. 

8. For DJs, awareness of your music level and how it is affecting the vendors around you is critical. No use of confetti cannons.

9. Caterers or other vendors who are serving food or drink or any samples must obey the Health Department rules and pay a fee for a temporary food permit. Information for the food permit and information from the Health Department is on the Vendor Headquarters page of the Wedding Fair web site. The Health Department will come and check for the appropriate supplies, and can shut you down. Cottage Bakeries will be required to follow all texascottagefoodlaw.com requirements for bridal shows. All food and beverage sales will be handled through The Hangar Hotel Conference center. Food trrucks and food vendors are prohibited from selling food. 

10. It is expressly understood and agreed by the Exhibitor that they will make no claim of any kind against Flour & Bloom Events and/or Rust & Relics for any loss, damage, theft or destruction of goods, nor for any injury that may occur to themself or thier employees while in the show facility, nor for any damage of any nature or character whatsoever. The Exhibitor shall be solely responsible to its own agents and employees and to all third persons, including invitees and the public on all claims, liabilities, actions, costs, damages and expenses arising out of or relating to the custody, possession, operation, maintenance or control of said leased space or exhibit, for negligence or otherwise relating thereto, and such claims as may be asserted against it. The Exhibitor will keep in effect Liability Insurance. 

11. If for any reason management determines that the location of an Exhibitor’s booth at the show should be changed, moved or the dates of the show changed or postponed, no refund will be made but shall assign the Exhibitor, in lieu of the original space, such other space as deems appropriate and the Exhibitor agrees to use such space under the same Rules and Regulations. Management shall not be financially liable or otherwise obligated in the event the show is canceled, change of dates, postponed or relocated, except as provided herein.

12. Exhibitor Insurance: Exhibitor shall, at its own expense, maintain comprehensive general liability insurance of $300,000 bodily and not less than $100,000 of property damage. Insuring against all liability of Exhibitor and his/her authorized representatives arising out of and in connection with the Exhibitor’s use of or benefits of the exhibit space.